Current Openings:

Assistant Director of Fine Arts – Oglebay Institute

Full-time | Exempt | Monday–Friday (occasional evenings/weekends)

Oglebay Institute offers a competitive benefits package that supports overall well-being and work-life balance. Benefits include medical, dental, vision insurance, flexible spending account, generous paid time off, paid holidays, and more. As part of our commitment to community engagement, employees also receive complimentary Park Pass privileges, providing access to many discounted amenities and experiences.

About Us

Oglebay Institute is a vibrant nonprofit organization that enriches nearly 70,000 lives annually through the arts, nature, and history. We operate multiple facilities and programs that foster creativity, learning, and community connection. Join our mission-driven team and help us inspire possibility for people of all ages and abilities.

Position Overview

Under minimal supervision, performs a range of administrative support duties for the departments of Performing Arts, Visual Arts and Dance. The role entails ensuring the efficient operation of administrative functions within the departments, facilitating the smooth execution of events, performances, exhibitions, and classes.

Essential Responsibilities

• Coordinates all day-to-day financial activities including coding expenses, working with Chief Financial Officer, and Department Heads on daily transaction reports, and maintains accurate records of same for the departments.

• Trains, supervises, schedules, and evaluates Customer Service Representatives at the “Stifel Center” desk. Available to advise and train CSRs in other departments.

• Generates contracts for teachers and adjuncts and prepares their payroll vouchers.

• Assists with scheduling outreach programs and generates contracts.

• Proofs correspondences, grant proposals, brochures, schedules, and programs.

• Proofs information coordinated and prepared by each department director for seasonal classes and sends to marketing.

• Serves as the departments’ liaison for maintenance/set up requests.

• Proofs departments’ calendars prepared by each director.

• Collects and maintains data for the monthly narrative and statistics for the departments.

• May assist customer service representatives with customer information updates in the NEON system.

• Maintains the departments’ filing systems.

• Prepares and submits deposits.

• Assists with summer camp facilitation including camp check in, food preparation, and activities as needed

• Helps set up and take down events as needed.

• Prepares seating charts for specific events.

Physical and Work Environment

This role involves light physical activity associated with routine administrative tasks, including extended periods of sitting and computer work. Occasional movement throughout event or meeting spaces may be required. Work is primarily performed indoors in offices, exhibition areas, and storage spaces that are typically well‑lit and climate controlled. The environment may become fast‑paced during event preparation and related activities.

Qualifications

Must have a bachelor’s degree, preferably in fine arts, arts administration, arts management, or a related field. Must have prior experience working in the arts industry. Experience in administrative roles within the arts is preferred.

​Oglebay Institute is an Equal Opportunity Employer including disability and protected veteran status.

 

Customer Service Representative (Part-time) – Oglebay Institute’s Mansion Museum & Glass Museum at Oglebay Park

Ready to make history and inspire visitors?  The Museums of Oglebay Institute are seeking dynamic and enthusiastic part-time Customer Service Representatives to join our team.  If you have a passion for art, history, and providing exceptional visitor experiences, this is the perfect opportunity for you!  Apply today and be part of a legacy that celebrates the past while embracing the future.

Hours/Week

Generally, works 14 – 21 hours per week.  This may include day, evening, and/or weekends and subject to change seasonally.  Must be flexible.

Pay Rate:  $8.75/hour

Job Purpose

The Customer Service Representative is tasked with executing all customer service functions at the museum. This role necessitates engaging with the public in an efficient manner ensuring a positive experience for all visitors. The employee must possess fundamental computer literacy to manage various administrative tasks, demonstrate initiative in addressing visitors’ needs and inquiries, and exercise sound judgment in resolving any issues that may arise. An understanding of museum practices, policies, and organizational structure is essential to provide accurate information and support to visitors.

Essential Job Duties

• Prepares the Museum for opening and closing (i.e., setting up cash register for beginning of day, balancing cash drawer at close of day, turning on lights, etc.)
• Serves as greeter for visitors to the Museums and collects admission fees.
• Takes reservations and collects fees for Museums events such as classes, programs, and tours as well as membership contributions for Oglebay Institute.
• Maintains an accurate record of daily attendance/participation figures and tabulates daily, weekly, and monthly.
• Maintains an accurate daily record of monies received at the reception desk.
• Receives and directs incoming calls.  Takes messages as needed.
• Informs the Assistant Director of Museums, or the museum’s Curator, of any problems he/she observes related to the museums’ structures or collections such as leaks, damage, etc.
• Keeps self-apprised of event calendars provided for the departments of Oglebay Institute and Oglebay Park.
• Serves as information resource for all Oglebay Institute programs.
• Adheres to all organizational policies, procedures, and guidelines.
• On occasion, other duties may be required to meet the needs of the organization.

Physical Demands

The employee must have the mobility to navigate the institute’s premises, including standing, walking, and occasionally using stairs. Must have the ability to lift and carry materials as needed, maintain manual dexterity for handling paperwork and operating computer systems, and have adequate visual and auditory abilities for effective communication with customers. While much of the role involves active engagement, there may be occasions requiring extended periods of sitting.

Work Environment

The employee works within both indoor and outdoor settings, facilitating interactions with patrons during various institute events and activities. While the role primarily involves customer engagement and administrative tasks, individuals should be prepared for occasional manual tasks, such as lifting and carrying materials.

Qualifications

Education and Experience:  Must have a high school diploma or GED.  Must have prior experience in customer service roles. Basic computer and data entry skills, including proficiency in Microsoft Office applications.

Oglebay Institute is an Equal Opportunity Employer including disability and protected veteran status

Curator of Exhibitions (Part-time)

Under minimal supervision, coordinates and administers the exhibition season and related programming at the Stifel Fine Arts Center and the Gallery at Towngate.  Develops, organizes, and presents public programs including classes and workshops related to each exhibition.

Essential Functions

• Facilitates the artist call for proposals, secures jurors, and develops the annual exhibition season.
• Provides images and required information to Marketing for promotion of exhibitions.
• Coordinates delivery, storage, and pickup of artwork.
• Hangs and installs all exhibition shows.
• Coordinates opening receptions for exhibitions.
• Shares responsibility with Customer Service Representatives for coordinating and reporting of all artwork sales.
• Develops programming for adults and children related to the exhibition season in collaboration with the visual arts staff.
• Maintains, rents, and continues development of the Stifel’s permanent traveling collection.
• Shares responsibility for developing and delivering visual arts programs, including: Adult and children’s art classes and special events.
• Communicates and coordinates with artists using the CallforEntry.org system.
• Adheres to all Institute policies, procedures, and guidelines.
• Performs other duties as required to support the needs of Oglebay Institute.
• Qualifications
• Bachelor’s degree preferably in fine arts, arts administration, or related field
• Prior experience in the arts industry; administrative leadership preferred

Stifel Fine Arts Center, School of Dance and Towngate Theatre

Oglebay Institute is seeking teaching visual & performing artists to fill a variety of positions throughout the year including year-long residency programs in area schools and adjunct instructor positions at the Stifel Fine Arts Center, School of Dance and Towngate Theatre.

Click here to complete a teaching artist application.

About Oglebay Institute:

OI is a 501(c)3 organization located in Wheeling, WV. Since its founding in 1930, OI has been successful in serving the residents and visitors of the Upper Ohio River Valley by providing quality programming in five discipline areas: environmental education; performing arts; regional history interpretation; visual arts; and dance. These program areas and the facilities in which they reside, are supported by centralized administrative, finance, marketing, and development departments.

OI serves a wide geographic service area that includes Northern West Virginia, Eastern Ohio and Western Pennsylvania. More than 90,000 individuals participate in the organization’s programming annually; nearly half of participants are children.